Create Purchase Order in SAP | Creating a Purchase Order in SAP | Create Purchase Order | ME21N Tcode in SAP | Purchase Order Transaction Code | Purchase order table in SAP | Create purchase order from purchase request in SAP
Purchase Order in SAP
Purchase order in SAP is used to procure the services or material from external sources or vendor, Purchase order can be used for internal procurement too like stock transfer order. Transfer goods from one warehouse to your own other warehouse. Purchase order can be used to subcontracting and consignment process too.
Purchase order creation is in process of P2P cycle, after material determination, requisition and finalizing the quotation purchase team will process the purchase order to vendor for which we evaluate quotation.
After finalizing vendor and materials purchase team will generate the purchase order to selected vendor on quoted price by vendor.
In SAP we will create the purchase order by transaction code ME21N by entering header details like Purchasing organization, Purchasing group, company code, and vendor etc. and in item details material number, quantity, plant, storage location and price and other rest details system will considered default or according to customized implemented.
PO can be Classified by Following List.
Standard – Receiving required materials from vendor, for example we need tag or laces we directly placed the standard order to selected vendor.
Subcontracting– Subcontracting is job work process provided raw materials (ROH) to vendor and vendor will process the raw material (ROH) to finished product (FERT), for example we ask for job work to vendor of our Sweatshirt which is not washed in this case we will ask to vendor for job work of washing and placed the subcontracting to vendor for washing.
Consignment-Purchasing materials that were kept in organization storage location and paying to vendor for that. It is used in contract of carriage.
Stock transfer – Transferring material within same organization, for example plant 1000 required some materials but it’s not available at plant 2000 in this case plant 2000 will ask for the required material to other plant 1000 if this materials stock is available at plant 1000.
Create Purchase Order in SAP ME21N Tcode in SAP
Purchase order in sap created by ME21N Tcode in SAP. Below we will discuss step by step process to creating a purchase order in sap using transaction code ME21N.
Step#1. Enter the Transaction Code ME21N in command box.
Step#2. Now Purchase order creation screen will open here you have to enter some details like
- Document Type
- Vendor Code
- Organization Level detail- Purchase Organization, Purchase Group, Company Code
- Material Code
- Quantity
- Price
- Plant – Where Stock received
- Storage Location
Step#3. Now click on save or save the process your purchase order number will be generated.
Create purchase order from purchase request in SAP
We can also create purchase order in sap via purchase requisition, For creating a purchase order in sap from purchase requisition you just need to follow the below mentions steps:
Step#1. Enter the Transaction code ME21N in command box.
Step#2. Click On Document Overview button.
Step#3. Click on selection Variant button and find out your created Purchase Requisition.
Step#4. Select the created purchase requisition and click on adopt button, Now you will see the complete details in your purchase order form check it and save it your purchase order has been created.
Purchase Order Table in SAP
These below mention tables are related to Purchase Order in SAP.
| Table Name | Short Description |
| EK05A | Communication Area Purchasing – Financial Accounting |
| EK05N | New Account Assignment Objects in Purchasing |
| EK08ARRANG | Simplified Invoice Item |
| EK08B | Delivery Costs for Invoice Verification |
| EK08BN | Delivery Costs for Invoice Verification (New) |
| EK08BN_CR | Delivery Costs for Invoice Verification (Currencies) |
| EK08BN_ITEM | Deliv.Costs for Invoice Verif.(Totals Recs for MultAcctAsgt) |
| EK08BON | Volume Rebate Settlement |
| EK08BZ | Additional Data EK08BN |
| EK08ERS | Purchase Order Item Data for ERS Procedure |
| EK08ERSDC | Planned Delivery Costs for ERS |
| EK08ERSWE | Goods Receipts for ERS Method |
| EK08G | Joint Fields for EK08RN and EK08BN |
| EK08MWDAT | (Tax) Amount for Tax Code |
| EK08R | Order Item Data for Invoice Verification |
| EK08RB | Purchase Order History for Invoice Verification |
| EK08RBB | Additional Data DRSEG for Batch Invoice Verification |
| EK08RBZ | Additional Data EK08RB for Batch Invoice Verification |
| EK08RN | PO Item Data for Invoice Verification (New) |
| EK08RN_CR | Order Item Data for Invoice Verification (Currencies) |
| EK08RN_ITEM | PO Item Data for Invoice Verification (Multiple Acct Assgmt) |
| EK08RZ | Additional Data EK08RN |
| EK08Z | Additional Data: Dialog Invoice Item with PO Ref. |
| EK9A | Creditworthiness History |
| EKAB | Release Documentation |
| EKABF | Release Documentation in Foreign Currency |
| EKABL | Blocking Structure for Create Release Documentation |
| EKABM | Quantities Released Against a Contract Item |
| EKABS | Totals, Release Documentation |
| EKAB_GR | Transfer Structure for Release Documentation at Time of GR |
| EKAN | Vendor Address: Purchasing Document |
| EKBE | History per Purchasing Document |
| EKBEAPOMS | Interface Structure EKBE GR/GI for APO Scheduling Agreement |
| EKBEDATA | History per Purchasing Document |
| EKBEDATA_MA | History for Purchasing Document w. Multiple Acct Assignment |
| EKBEH | Removed PO History Records |
| EKBEH_MA | Removed PO History Records at Account Assignment Level |
| EKBEK | Purchase Orders for Account Maintenance |
| EKBEL | Purchasing Document Number and Header Items |
| EKBEL_KEY | Key for accessing purchasing document data |
| EKBEN | PO History with Indicator “New Data Set” |
| EKBES | Item Totals from Purchase Order History |
| EKBESL | Service Totals from Purchase Order History |
| EKBES_MA | Total Purchase Order History at Account Assignment Level |
| EKBES_N | Help Structure for Tree in IV |
| EKBEV | PO History for Update Program |
| EKBEX | Checkbox Bar of Transfer Structure for PO History |
| EKBEZ | GR/IR – Assignment from Purchase Order History |
| EKBE_KEY | Structure for Array Fetch: Table EKBE |
| EKBE_KEY_DOCUMENT | Structure for Accessing a Document in Table EKBE |
| EKBE_MA | History of Purchasing Document at Account Assignment Level |
| EKBE_MAV | PO History Multi Acct Assignment for Transfer to Update Task |
| EKBE_MA_S | History of Purchasing Document at Account Assignment Level |
| EKBE_SC | Component Consumption History for Subcontracting |
| EKBE_SRV_SUM | Totals History for SRV Documents |
| EKBE_XFELD | PO History with XFELD indicator |
| EKBI | Generated Table for View |
| EKBNK | Purchasing Fields, Inventory Management, Delivery Costs |
| EKBNK_CR | Purchasing Fields: Inventory Mgmt. Deliv. Costs (Currencies) |
| EKBNK_KDM | Purch. Fields Inventory Mgmt Overheads Exch. Rate Difference |
| EKBNK_MA | Total Delivery Costs at Account Assignment Level |
| EKBNK_MA_CR | Total Delivery Costs at Acc. Assgmt. Level for Currencies |
| EKBNK_N | Help Structure for Tree in IV |
| EKBO | Index of Docs. for Price Determ./Updating, Subsequent Sett. |
| EKBO_FO | Communication structure for update transaction |
| EKBP | Transfer: MM Purchase Order (Ordering Statistics) |
| EKBZ | History per Purchasing Document: Delivery Costs |
| EKBZDATA | Delivery Costs for Purchasing Document |
| EKBZDATA_MA | Deliv. Costs for Purch. Document with Multiple Account Assgt |
| EKBZH | History per Purchasing Document: Delivery Costs |
| EKBZH_MA | History Table Delivery Costs at Account Assignment Level |
| EKBZ_KEY | Structure for Array Fetch: Table EKBZ |
| EKBZ_MA | Delivery Costs at Account Assignment Level |
| EKBZ_MA_S | Delivery Costs for Purchasing Docu. at Acct Assignment Level |
| EKB_KORR | List of Differences Betw. PO History and Clearing Accounts |
| EKCC | Index Table for CCP Process |
| EKCC_UPDATE | Update Structure for EKCC |
| EKCOM | Communications Work Area for Purchasing Document Accesses |
| EKCPA | Purchasing Contract Commitment Plan Account Assignment Data |
| EKCPADATA | Purchasing Contract Commitment Plan Account Assignment Info |
| EKCPAU | EKCPA with Update Indicator |
| EKCPA_SEL | Selection Structure for EKCPA |
| EKCPH | Purchasing Contract Commitment Plan Header Information |
| EKCPHDATA | Purchasing Contract Commitment Plan Header Info Data Part |
| EKCPHU | EKCPH with Update Indicator |
| EKCPI | Purchasing Contract Commitment Plan Item Information |
| EKCPIDATA | Purchasing Commitment Plan Item Information Data Part |
| EKCPIU | EKCPI with Update Indicator |
| EKCPI_CTRM | Pur. Commitment Plan Item Information Data Part – Quantities |
| EKCREDITOR | Strcture to generate a vendor posting |
| EKDF | Document Flow for Logistics Differential Invoice |
| EKDI | Rate Facts |
| EKDOC | Table of Purchasing Documents for Article |
| EKDY | Dummy Table for Database EBM |
| EKEH | Scheduling Agreement Release Documentation |
| EKEHH | Removed Scheduling Agreement Release Documentation |
| EKEH_KEY | Structure for Array Fetch: Table EKEH |
| EKEK | Header Data for Scheduling Agreement Releases |
| EKEKH | Removed Header Data of Scheduling Agreement Releases |
| EKEK_X | Extended Structure for Printing FRC Schedules |
| EKEORD | Source List Records for Article |
| EKES | Vendor Confirmations |
| EKESAPO | Interface Structure for Purchasing Documents -> APO |
| EKESDATA | Vendor Confirmations Data Include |
| EKESU | Auxiliary Structure EKES |
| EKES_CONV_QTY | Contains Qty Conversn Factors btw. Delivery UoM & Order UoM |
| EKES_MG | ISAUTO: EKES_MG |
| EKET | Scheduling Agreement Schedule Lines |
| EKETDATA | Scheduling Agreement Schedule Lines |
| EKETDATA_SD | Shipment Scheduling Data for Delivery Schedule Line (Purch.) |
| EKETH | Scheduling Agreement Schedules: History Tables |
| EKETKEY | Key Schedule Line |
| EKETU | Update Structure for Purchase Requisition |
| EKET_UPDVIEW | Generated Table for View |
| EKET_UPD_VIEW | Generated Table for View |
| EKET_VSTAT | Scheduling Agreement Schedule Lines with Processing Status |
| EKGRP_RAN | Range Structure for Importing Arrangements by Purch. Group |
| EKGR_RANGE | Range for Purchasing Group (EKGRP) |
| EKKI | Purchasing Condition Index |
| EKKN | Account Assignment in Purchasing Document |
| EKKNU | Work Structure for Account Assignments in Purchasing Doc.- |
| EKKN_KEY | Structure for Array Fetch on Table EKKN |
| EKKN_SHP | Acct. Assgt. Data for Creation of Delivery (Stock Transfer) |
| EKKO | Purchasing Document Header |
| EKKODATA | Purchasing Document Header: Data Part |
| EKKOOAHEAD | Outline Agreement Header Data (Internal BAPI Structure) |
| EKKOOAHEAX | Outline Agreement Header Data (Internal BAPI Structure) |
| EKKO_BSTYP | Order Category of a Purchasing Document |
| EKKO_CI | Structure: Cust. Include for Field Transp. to Header Screen |
| EKKO_EKORG | Purchasing Organizations |
| EKKO_KEY | Key for Table EKKO for Mass Accessing |
| EKKO_LIFNR | Article Number |
| EKKO_LINE | Purchase Order Header Data in Selection for Expediting |
| EKKO_TECH | Central Contract: technical attributes |
| EKLPCI | History of Charges for Installment Plan Items (LPC in USA) |
| EKLPCINV | History of Charges for Installment Plan Items (LPC in USA) |
| EKLPCKEY | Key Information for Credit Data Record to Be Identified |
| EKLPC_FIELDS_R979 | Permissible Fields for Change to Event R979 |
| EKNDPLA | Blocking table for make-to-order production |
| EKOG | Command Group |
| EKOMD | Contract Master Conditions Structure for Printout |
| EKON | Franchise Contract MasterData |
| EKOND | Screen Fields: IS-U Franchise Contr. |
| EKONG | Franchise Contributions by Customer/Utility Co. |
| EKONH | Max. Prices/Quantities |
| EKORG_RAN | Range Structure for Selection of Arrangements by Purch. Org. |
| EKORG_RANG | Range table for purchasing organizations – for general use |
| EKORG_REF | Structure for purchasing org. – ref. POrg assignment |
| EKPA | Partner Roles in Purchasing |
| EKPB | Article Provided Item in Purchasing Document |
| EKPI_BW_EXTRACT | Preparation of BW Extract for Clarification |
| EKPO | Purchasing Document Item |
| EKPOADD | Additional Work Fields for Purchasing Document Item |
| EKPOAPO | Interface Structure for Purchasing Documents -> APO |
| EKPODATA | Purchasing Document Item: Data Part |
| EKPOLIGHT | Purchasing Document Item: Data Part |
| EKPOOAITEM | Outline Agreement Item Data (Internal Structure) |
| EKPOOAITEX | Outline Agreement Item Data (Internal Structure) |
| EKPOUPOS | Purchasing sub-item data (MPN A&D) |
| EKPO_ADD | Additional Fields For Item Split |
| EKPO_AUFTEILER | Structure for Changing Allocation Table in PO Item |
| EKPO_BUF_KEY_MATNR_WERKS | Key for EKPO Buffer read by matnr, werks |
| EKPO_CI | Structure: Cust. Include for Field Transport to Item Screen |
| EKPO_KEY | Structure for Array Fetch (Table EKPO) |
| EKPO_LTSNR | Vendor Subrange |
| EKPO_MATNR | Article Number |
| EKPO_PRDAT_STAKO | Price Data of Item in Case of Master Conditions |
| EKPO_REFC | Reference Data: Purchase Order Item |
| EKPO_SPLITT | Split Items |
| EKPO_SRM_DATA | SRM Fields in Purchase Order Item |
| EKPO_SRM_DATAX | SRM Fields in Purchase Order Item: Change Parameter |
| EKPO_UPDVIEW | Generated Table for View |
| EKPR | Transfer: MM Purchase Requisition |
| EKPV | Shipping Data For Stock Transfer of Purchasing Document Item |
| EKPVV | Generated Table for View |
| EKPYPLADJ | Structure for Amount Adjustment with Payment Schedules |
| EKQUOTA | Table of Quota Arrangements per Article |
| EKREP | Purchasing Data for Reporting |
| EKRS | ERS Procedure: Goods (Merchandise) Movements to be Invoiced |
| EKRSDC | ERS Procedure: Planned Delivery Costs to be Invoiced |
| EKR_REPDATA | Korea: Legal reporting SDATA mapping for addtional data |
| EKSEL | Selected Purchase Orders |
| EKUB | Index for Stock Transport Orders for Article |
| EKUM_SUM | Structure KUM_SUM |
| EKUN | IS-U-Specific Fields for Business Partner |
| EKUNADRD | Screen Fields: Cust. Addr. and Communication for Subscreens |
| EKUNADRT | Texts for Customer Address Fields in Subscreens |
| EKUNBANKD | Screen Fields: Customer Bank Details for Subscreens |
| EKUNCCARD | Customer Data Screen Fields for Subscreens: Credit Cards |
| EKUND | Fields for Business Partner on Subscreens |
| EKUNDIINIT | BP: Initial data (direct input) |
| EKUNI | IS-U-Specific Fields for Business Partner |
| EKUNI_C | IS-U-Specific Fields for Business Partner |
| EKUNNAMED | Screen Fields: Cust.Name and Search Terms for Subscreens |
| EKUNNAMET | Texts for Customer Name Fields on Subscreens |
| EKUNUPD | BP: IS-U-Specific Data (Update) |
| EKUN_DI | IS-U-Specific Fields for Business Partner |
| EKUN_EXT | CBP: General Data (Read Transfer Structure) |
| EKUN_INST_REM | CBP: General Data for Installation, Removal, or Replacement |
| EKUN___I | CBP: General Data plus Status Information |
| EKURS | Event Booking (Event Type, Company, Attendees, Period etc.) |
| EKVKP | Sales Prices for PO Printout |
Purchase Order Transaction Code
The Below mention transaction codes are those transaction codes which are frequently use to create purchase order in sap and some other important things which is related to purchase order in sap.
| Tcode | Text |
| ME21 | Create Purchase Order |
| ME21N | Create Purchase Order |
| ME22 | Change Purchase Order |
| ME22N | Change Purchase Order |
| ME23 | Display Purchase Order |
| ME23N | Display Purchase Order |
| ME25 | Create PO with Source Determination |
| ME27 | Create Stock Transport Order |
| ME28 | Release Purchase Order |
| ME29N | Release purchase order |
| ME2L | Purchase Orders by Vendor |
| ME2M | Purchase Orders by Article |
| ME2N | Purchase Orders by PO Number |
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